Privacy Policy

Cleantech Colombia is an independent non-profit organisation facilitating collaboration between the world’s leading cleantech cluster organisations. Our primary work is to build a strong global platform that enables project collaboration, internationalization, and the acceleration of clean technologies to support the sustainable transition. These activities require that we know our network and can uphold contact to organizations and stakeholders.

We strive to address only employees in organizations who have participated in our activities and we store and maintain contact data on these persons to provide services to our network.

This could be e.g. to propose suggestions in potential cooperation(s)to the organizations advantages or as a part of our development and execution of new activities in the network.

As a starting point, we, at the Cleantech Colombia, expect that all participants in Cleantech Colombia’s activities are aware and knowing that Cleantech Colombia stores data as the participant has given in relation to the activities and that Cleantech Colombia uses this data to maintain contact and develop new activities.

In relation to the management of our projects, which are supported by different donors, we are obligated in some scope to document our activities, and in some projects our partner’s costs in relation to the project. In these circumstances we store and manage personal data in the form of hour-registration, paychecks, employment papers, and diverse cost documentation.

Use of data:

Contact data will be used to:

• Contact persons in the network by which Cleantech Colombia evaluates could be interested in activities, projects, or collaborations in the network.
• Document our activities to various donors, some who require documentation to be stored for years to come.

Personal data will be used to:

• Document both our own and our partner’s costs in relation to completion of projects in order to determine and confirm the amount of support from the project’s various donors and vis-á-vis.

Data storage:

Cleantech Colombia only uses encrypted online IT-systems to store contact and personal data. All systems are controlled with passwords. Our primary systems are:

• Podio.com by Citrix
• Box.com

Transfer of Data to 3rd party

When Cleantech Colombia gives personal data to 3rd parties such as donors, authorities, or accountants, we always use an encrypted connection and only as instructed in the support programs where data is to be used as documentation:
Emails are sent encrypted when deemed necessary
Files are shared over encrypted access through file management systems
Cleantech Colombia provides a facility for partners so that they can transfer personal data to Cleantech Colombia over encrypted connections but in general the partners themselves has responsibility to secure a safe transfer for own personal data to Cleantech Colombia.

Insights and complaints

You have the rights to know what personal information we handle for you. Additionally, you have the right at any given time to make an insight against the use of information used. You can recall your consent to which information we use about you.

If the information is wrong, you have the right to get them corrected or deleted. To do so, you can contact:[email protected].

If you want to make a complaint about our use of your personal information, can you contact the Danish Data Protection Agency.